Office Tutor 365

Make an appointment or meeting private on Outlook 2010

OfficeTutor365 — Sat, 14 Apr 2012 02:00:03 +0000

When an appointment or meeting is marked private, other people cannot see details of the item. This includes people who have delegate access rights or other people who you have granted read permissions to your calendar. Details of a private item can also be blocked from appearing when your calendar

Preview attachments in Outlook 2010

OfficeTutor365 — Thu, 12 Apr 2012 00:40:19 +0000

You can preview received attachments without opening them or leaving Outlook. Attachments can be previewed in the Reading Pane or in an open message.

Preview an attachment in an open message

In the open message, click an attachment. The preview appears in the body of the message. To return

Add, remove, or change a picture with Outlook 2010

OfficeTutor365 — Tue, 10 Apr 2012 23:04:17 +0000

With Microsoft outlook 2010, you can add images to a contact form or to an electronic business card. If both the sender and the recipient use Outlook 2010 or 2007, a contact picture appears in e-mail messages when the sender includes a contact photo.

i. Add a picture

1. Go

Create polls in email messages for Outlook 2010

OfficeTutor365 — Mon, 09 Apr 2012 23:38:40 +0000

Did you ever have an incident where you would like to ask a group of people a few questions but did not have the time to organize a meeting? Microsoft Outlook makes it easy to create a poll by including voting buttons in an email message that you are sending.

Forward multiple messages as a combined single message

OfficeTutor365 — Mon, 09 Apr 2012 23:36:09 +0000

At work, you may come across an incident where you have to send multiple messages and forward to your co-worker. Instead of forwarding multiple messages, combine the messages and send as a single message or attachment.

1. Select multiple messages to send by holding [CTRL].
2. Go to the [Home] tab

Encrypt E-mail Messages on Outlook 2010

OfficeTutor365 — Fri, 06 Apr 2012 23:46:49 +0000

Do you have sensitive material on your email message and want to make sure that your recipient is the only one to read it? Encrypt your messages so that only the designated recipient who has the private key that matches the public key used to encrypt message can decipher the

Delete duplicate contacts on Outlook 2010

OfficeTutor365 — Thu, 05 Apr 2012 23:52:37 +0000

You may sometimes get duplicate contacts from saving the same contacts twice, or while you are importing contacts into Outlook. Follow these next steps to remove the unwanted duplicate contacts.

i. Delete duplicate Contacts

1. Go to [Contacts] and select the contacts folder that has duplicate contacts.
2. On the [View] tab,

Include a reminder in an email message on Outlook 2010

OfficeTutor365 — Wed, 04 Apr 2012 23:48:12 +0000

If you want to prompt others to act on or respond to an email message, you can send a reminder for the recipients with a flagged message. Another option is to send a message that is flagged with start and due dates and more information in the Flag to list.

Adding tracking to E-mail messages with Outlook 2010

OfficeTutor365 — Wed, 04 Apr 2012 00:23:07 +0000

A delivery receipt tells you that an email message was delivered to the recipient’s mailbox, but not whether the recipient has seen it or read it. A read receipt tells you that a message was opened. In both cases, you receive a message notification in your Inbox.

The recipient may decline

Changing the level of sensitivity or importance for email messages on Outlook 2010

OfficeTutor365 — Tue, 03 Apr 2012 00:04:27 +0000

Setting the level of importance may take an important role in your profession. It alerts the recipients whether you need a quick response or not. In addition, you can include a sensitivity setting which is an advisory to the recipient on how to treat the contents of the message.